REGISTRAR’S OFFICE

The office of the undergraduate registrar is one of the main structural units of the university. The activities of the registrar’s office are carried out in accordance with these regulations and other regulations governing the educational process.

OR is a service that registers the entire history of students’ educational achievements, ensures the organization of all types of knowledge control and the calculation of academic ratings.

         The purpose of the OR is to organize and monitor the educational process of the academy in the conditions of the credit education system, the activities of which are determined by the following tasks:

         – improving the process of registration and accounting of educational achievements of university students;

         – improvement of the credit education system, implementation and development of the point-rating system;

         – introduction of documentation on the credit education system;

         – relationship with tutors and advisers;

         – providing information on educational achievements and credit technology to students, tutors and administration;

         – ensuring high-quality implementation of activities to assess knowledge and certify students;

         – preparation and entry into the database of orders for students (for enrollment, expulsion, reinstatement, transfer to other universities, from other universities, transfer from EP to EP, granting academic leave, exit from academic leave, repeat course of study , on transfer to a state educational grant and at the expense of the local budget, to change surnames);

         – preparation of orders for the approval of forms of final control in the disciplines of the departments;

         – entering into the database modular curricula and CED, academic calendars for all educational programs, as well as the teaching load of teachers;

         – organization of the formation of individual educational plans for students (registration for academic disciplines);

         – control over the formation of individual curricula for students and academic groups in the database;

         – assigning academic calendars to each student;

         – preparation, registration and storage of final statements;

         – organization and conduct of examination sessions according to the approved academic calendar;

         – organizing the work of appeal commissions and ensuring the safety of minutes of meetings of appeal commissions;

         – determination of the student’s academic rating (GPA) based on the results of the final control;

         – issuing summary statements of students based on the results of the session,

         – organization of a summer (additional) semester in order to eliminate academic debts;

         – preparation of orders on the appointment of state scholarships to students, preparation of orders on the payment of travel compensation to students (summer holidays, winter holidays);

         – preparation of transfer orders (GPA) from course to course,

         – preparation of orders for the expulsion of graduates;

         – checking and entering the student’s comparison sheets into the database;

         – registration of the entire history of the student’s educational achievements,

         – monitoring the quality of students’ knowledge;

         – report on the results of the examination sessions;

         – entry into the database of thesis topics, entry into the database of assessments of the thesis defense (project) and final certification, preparation of transcripts in Kazakh, Russian and English (diploma attachments, ensuring the safety of educational and organizational documentation on credit technology of education in accordance with the nomenclature and delivery to the archive according to the established deadlines.

         The office of the undergraduate registrar is guided in its activities by:

         – Law of the Republic of Kazakhstan dated July 27, 2007 No. 319-III RK “On Education” (as amended and supplemented as of June 27, 2022);

         – Legislative and regulatory acts of the Republic of Kazakhstan;

         – Orders and instructions of the Ministry of Science and Higher Education;

         – Rules for organizing the educational process in credit technology of education, approved by the Ministry of Education and Science of the Republic of Kazakhstan dated April 20, 2011 No. 152 (as amended and supplemented as of July 25, 2023);

         – Charter of the Academy;

         – Orders and instructions from management;

         – Internal labor regulations;

         – By this provision.